Each variant (e.g. size, number, colour) tracks its own stock. When you sell or purchase, just pick the variant — no need to manage separate items for each.
Variants 0
Add Variant
✏️ Edit variant:
➕ Add to Inventory
This item isn't in inventory yet. Fill details to add it.
Add New Customer
Fill in the customer details below
Pick a country to print export documents for this buyer. Manage the list in Settings → Export Documents.
Dr = they owe you | Cr = you owe them
Add New Supplier
Fill in the supplier details below
Dr = you owe them | Cr = they owe you
👤 Add New Customer
This customer isn't saved yet. Fill details to add them.
🏭 Add New Supplier
This supplier isn't saved yet. Fill details to add them.
🚛 Manage Transports
Manage accounts
Sign in to continue
or
👷 Employee Sign In
💡 Your Admin creates your account from Settings → Employees and gives you your Employee ID + password.
🏢 Create your company
👥 Join your company
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0
Pending / Draft
0
Processing
0
Delivered / Done
0
New Document
Sales
Payments & Receipts
Purchases
Date
Party
Type
Items
Balance
Amount
Status
Actions
Expected columns: Name, Variant, Category, Unit, Sale Price, Purchase Price, Tax%, Stock, Box Packing. First row = headers. For a variant item, put one row per variant with the same Name.
🖼️ Category Images
Upload a round icon image for each product category. Shown to all customers in your store.
📈 Category Markup %
Set a default markup % per category. When you edit an item in that category, its sale price auto-fills as (purchase + cartage) × (1 + %).
Add New Item
🛒 Purchase Price
Cost per unit — updates on next purchase
💰 Sale Price
Your selling rate per unit
🖼 Product Catalogue
Click an account card to view its full ledger.
Account Ledger
Voucher Type
Invoice
Customer Ledger
Supplier Ledger
Inventory Ledger
Date
Vch type
Particulars
Vch no.
Warehouse
Rate
Unit
Inwards
Outwards
Closing qty
Narration
Actions
Qty
Value
Qty
Value
New order
Reading invoice…
💬 WhatsApp order → Estimate
Copy the order message from WhatsApp and paste it here. One item per line (e.g. T leg..4inch..black 4box).
Review the items, fix any that didn't match your inventory, then create the estimate.
Edit order
Add Item
Line AmountRs. 0.00
Add Item
Set rate for all
Variant Name
Rate (Rs.)
Quantity
Edit Entry
Modify the transaction details below.
More Reports
Profit · Balance Sheet · Expenses · Income
Financial Reports
Vouchers
⚠ Missing Items
These document lines point at an item or variant that is no longer in Inventory.
They still print correctly, but cost & profit cannot be worked out and stock will
not be returned if the document is cancelled. Pick the live item to re-point them to.
🚫 Stock Alerts
Monitor inventory levels
Every item — red is out of stock, green is on hand
Filters items by which customer has them in a Processing order
Filters items by last purchase supplier
Current stock minus quantity in Processing orders — shows items that will run short
⚙️ Settings
Manage your account, data and preferences
Account
Manage
Import
Team
👤 Account Info
Your profile and company account details.
Logged-in Users
🔒 Change Password
Update your account password. Choose a strong, unique password.
Minimum 8 characters
🔑 Company Invite Code
Share this code with team members to join your workspace.
…
Share with employees to join your company
🏷️ Manage Categories
Create and manage product categories for your inventory.
Product Categories
📏 Manage Units
Add or remove units of measurement used across inventory.
Current Units
Existing items are not affected when you remove a unit.
% Tax Rates
The rates offered in every tax dropdown — on items, on line items and on document totals.
Your Rates
Removing a rate does not change documents or items already set to it.
Rates are shared automatically when you add or remove one. Use this if an employee is still seeing the old list.
A rate that is not on this list can still be used on one document — pick Custom % in the tax box.
🏬 Manage Warehouses
Stock is tracked per warehouse. Pick one when creating a purchase or sale.
Your Warehouses
A warehouse holding stock cannot be removed — transfer its stock out first.
To limit which warehouses an employee can use, go to
Create Employee
and press Warehouses next to their name.
🚛 Manage Transports
Add transport companies used for dispatching orders.
Saved Transports
Add / Edit Transport
📦 Import Inventory
Bulk import your products using an Excel or CSV file.
Upload File
Columns: Name, Variant, Category, Unit, Sale Price, Purchase Price, Tax%, Stock, Box Packing (and Warehouse, optional). One row per variant for variant items.
An item whose Name already exists is updated — a blank cell leaves that field alone. Everything else is added. Counting stock godown by godown? Use Inventory → Export → Stock sheet instead.
👥 Import Customers
Bulk import your customer list using an Excel or CSV file.
Add team members to your workspace with their own login.
Current Employees
+ Add New Employee
Employee logs in using the Employee tab on the sign-in screen with:
Company Code: … · Employee ID · Password
👥 Multi-user Storage
Lets you and your employees work at the same time without overwriting each other.
Status
Checking…
What this changes. Every document used to be stored together in one record, and each device saved its whole copy.
If you and an employee worked at the same time, whoever saved second erased what the other had just added — the
document appeared, then vanished on reload.
After switching, each document is stored on its own. A save writes only what that device actually changed, so two
people can work side by side. Your existing data is copied, not moved — the old record is kept untouched as a backup.
Everyone must reload the app afterwards.
⚠️ Danger Zone
These actions are irreversible. Please proceed with extreme caution.
Delete Company & Account
Permanently deletes all data and your login. Cannot be undone.
New Entry
Employee Activity Admin view
Employees
🔑 Login History
⚡ Activity Feed
📤 Send to BILLSAY Network
Enter the BILLSAY company code of the recipient. They will see this document in their Updates inbox and can accept it.
Updates
Incoming documents from partners
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📲 Manage your business on BILLSAY
Create a free company account — manage your own orders, customers, inventory and more.
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BILLSAY
Create your company account
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BILLSAY
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⚠️
Link expired
This invoice link is no longer valid.
🛡️ SUPER ADMIN
Bulk Import from Excel
Target Company
Fetching companies…
Or enter Company ID manually (find it in the company's Settings → Invite Code page):
Download Template
Fill in the Excel template, then upload below
Upload Excel File (.xlsx / .xls / .csv)
📂
Click or drag & drop your Excel file
Supports .xlsx, .xls, .csv — max 5MB
Preview0 rows
Importing…
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